Address Book creates a virtual card (vCard) for each contact. Like a paper address book, these cards have dedicated space for phone numbers, e-mail addresses, and home/work addresses too. You can import cards from other people’s address books and send them yours as well, allowing you to easily share information with other Mac users.
By using iSync, you can synchronize your contacts between your phone or PDA and MacBook, so you always have the most updated information regardless of which device you are using. Launch Address Book by clicking its icon in the Dock or by clicking the icon in the Applications folder. There are several ways that you can add contacts to Address Book:
Once a new card is created, all you need to do is fill in the missing information. You’ll notice that in some fields, a pop-up menu will appear so that you can select an appropriate label for the entry. For example, when you enter a phone number, you can choose a label such as Work or Mobile, as shown here. You can add as much or as little information as you want to each card. You can even add a photo to your contacts by double-clicking the square next to the contact’s name and browsing for a photo or dragging one and dropping it into the square. Choose Card > Save to save your contact.
You can add your contacts to Safari too. Open Safari and go to Safari > Preferences. Click the Bookmarks tab and check the box Include Address Book in the Bookmarks Bar. If you have contacts in Address Book that include website URLs, they will be added in a new folder for you to access.
Creating a group of contacts is useful when you regularly e-mail several people, such as family members or coworkers. It saves you the time of having to select each contact or type in multiple e-mail addresses. Once you’ve created a group, you can click on the group’s name to see what contacts are associated with it.
You’ll notice in the Group column of Address Book that Apple has created your first group for you; it’s called All Contacts. Everyone in your address book is listed in this group. To create new groups, just click the + button at the bottom of the Group column, or choose Card > File > New Group. Enter a descriptive group name in the available text field.
To add contacts to your new group, you can click the group to select it and then create new contacts to associate with it or drag and drop your existing contacts into your new group. Don’t worry, they will still appear in your All Contacts group too.
Smart Groups automatically update themselves when a new contact is added that meets the criteria that you’ve defined when you created the group. For example, you could create a Smart Group for your company. Whenever a new contact is added and associated with that company, Address Book will automatically place them in the company Smart Group that you created.
To create a new Smart Group, select File > New > Smart Group. Name your new Smart Group and set the search criteria in the dialog box that appears. Create Smart Groups for family members, team members, online friends, coworkers, or any group you like.
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